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Submission Guidelines
Medical Journal of Tabriz University of Medical Sciences

 

Submissions to Medical Journal of Tabriz University of Medical Sciences are accepted through online submission system. The system is designed to perform an series of automatic controls, promptly informing the user of any technical insufficiency.
To start submission, please create an account and log in. If you are not able to create an account, please send your submission Via Email to editorial office and let us know about the issues creating account.
 
 The submitting author will take responsibility on behalf of all co-authors as the corresponding author of the submission, and it is required to enter full details including e-mail, phone number and address.
Editor’s decision, and request for revisions or proofreading will be sent to the e-mail address of the corresponding author.
 
For further help regarding submission, you may contact the editorial office. (041-33366579)

Open access license, copyright, and charges

Upon submission, the authors are required to sign an agreement form for open access publication of their work in the journal under the Creative Commons license 4.0 (CC-BY 4.0). The authors retain the copyright to their work. Please see our open access and copyright policy and license agreement for more information.
Currently, there are no submission or publication charges are needed for manuscript submitted to or published article in Medical Journal of Tabriz University of Medical Sciences, the open access publication of which is supported by Tabriz University of Medical Sciences.

The conditions of submission

Cover letter

A cover letter is required for all submission. The authors will need to confirm the following conditions in the submission cover letter: 
* That the submission is original, submitted solely to this journal, and not currently under consideration for publication or already published elsewhere, unless explained in the submission cover letter. See our editorial policies on duplicate publication.
* That no any sentence is copied from other sources. See our editorial policies on plagiarism and text recycling.
 * That the submitting author takes responsibility for the submission on behalf of all authors as the corresponding author.
* That all authors have reviewed, approved, and consented to the submission, and they are accountable for all aspects of its accuracy and integrity in accordance with ICMJE criteria.
 The submission cover letter should also include the following information, as well as any additional information requested in the instructions for the specific article type that the authors are submitting:
 * An explanation of why the submitted work should be published in the journal (the novelty of the work).
* An explanation of any issues relating to journal policies.
* A declaration of any potential competing interests.
* The name of particular special issue that the submission should be published in.
The authors may also suggest potential peer reviewers for their submission by providing name, institutional email addresses, and an ORCID or Scopus ID. Please see our editorial policies for more information on suggesting peer reviewers. Please also see our editorial policies regarding the use of unique identifiers.
 
The authors may also provide the details of anyone who they would prefer not to review their work.
 
Intentionally providing falsifying information, such as false names or email addresses, will result in rejection of the submission and may lead to further investigation in line with our misconduct policy.

Copyright Letter

Before publishing the article, all the authors are required to sign copyright letter separately. Signing copyright transfer letter by the corresponding author is not accepted.

Medical Journal of Tabriz University of Medical Sciences" publishes the following article        

Original Research Article

Title page (manuscript title, name(s) and address (es) of the author(s)), structured abstract, keywords, introduction, materials and methods (including research methods specifically statistics methods and specifications of the participants such as study population, study sample, etc.), findings (including brief of information, achieved data and the most important findings of the research). Discussion, conclusion (including interpretation and description of the findings and the final conclusion of the research). Ethical considerations, conflicts of interests, acknowledgement, (ethical code, clinical trial registration number, ethical committee registration number, confirmed research plan code, confirmed dissertation number), references (about 30), tables, table legends, list of additional files.
The maximum of research article body should be limited to 5500 words.

Review article

Review articles are written by the invitation of the journal editorial office. Also, authors who are interested in publishing their review papers should contact directly to the Editor-in-Chief. Review articles need to be up-to-date with a review on a medical subject and its structure should be as the following: title page, abstract, key words, introduction, required subject headings within the text, discussion, conclusion, ethical considerations, conflicts of interests, acknowledgement, references, tables, table legends, list of additional files.
Review articles should be prepared in one of the following ways:
  • Systematic Review articles can be as meta-analysis, meta-synthesis or without statistical analysis. These articles follow the components of original research article with a minimum 50 references.
  • Narrative review articles are only accepted from experienced researchers who have published works focused on the subject. Components of this type of article consist of abstract, introduction, discussion, conclusion and minimum 20 up to 50 references and maximum of 5000 words.

Short communication

A research short communication is similar to original research article by structure. These types of articles include title page, structured abstract (maximum 150 words), text body (maximum 1500 words) and contain the followings: introduction, materials and methods, results, discussion, ethical considerations, conflicts of interests, acknowledgement, maximum two tables or illustrations and maximum 15 references.

Case report

Systematic reports of interesting or rare cases of importance for the practice of professionals. Prepare the manuscript as follows: title page, an unstructured abstract (maximum 150 words), key words, introduction (the reason to select the case and the goal of the study), case report (a brief of clinical findings, unnatural findings of the laboratory, treatment method and the result of treatment) , discussion, conclusion (a brief of findings, major discoveries and the unique identifiers of the case), Ethical considerations, conflicts of interests, acknowledgement, references (about 13), tables, table legends, list of additional files. Patient’s confidentiality must remain secret when preparing the manuscript. Also, a consent form needs to be attached to the manuscript.

Letter to the editor

It consists of topics such as concerns on previous articles, reviewing books, analyzing subjects related to medical education, reporting and reviewing medical education conferences, developing an idea or describing a complicated subject and needs to be maximum 1000 words. These type of articles are structure-free and consist of maximum five references.

Editorial

This section can address an article or article previously published in the journal, or a short description of a topic that does not need to be fully explored or covers topics of interest to readers. Editorials are written at the invitation of the editor or by the editor. Articles should be written in a maximum of 1000 words, 5 sources and without abstracts.

Article submission preparation

The article or its main information should not have been previously published in another journal or under review for publication. The author is obliged to mention that the article is rejected by another journal. The author of the interface confirms that the article is approved by all co-authors. Submission of articles should be done by computer and through the website of the magazine (www..mj.tbzmed.ac.ir). The text of the article should be in Word format and the figures should be in JPG or GIF format. The article should also be accompanied by a "Cover Letter" to the editor. Its form is a supplement to the magazine. Articles should be typed in a line on an A4 sheet with sufficient margins. All Persian text fonts with Lotus font and all English text fonts with Times New Roman font

Title page

Title page should contain title of the manuscript, name(s) of the author(s) and their affiliation, e-mail address, ORCID or ResearcherID (if available) and mobile phone number of the corresponding author.

Author information

Full names and email addresses of all authors, as well as their affiliations and institutional addresses are requested during submission. Providing the unique identifier (ORCID or Scopus ID) of each co-author is optional, but preferred. Please see our Editorial Policies on Authorship and Unique Identifiers for more information. If a collaboration group should be listed as an author, please list the group name as an author.

In the “Authors’ contribution” section, the authors are required to explain the contribution of each co-author in the conception or design of the work; the acquisition, analysis, or interpretation of data for the work; and drafting the work or revising it critically for important intellectual content.

Abstract

Matching Persian and English abstracts is required.

Persian abstract

The structured abstract is to contain the major subheadings(Background, Methods, Results, Conclusion, Keywords).

The unstructured abstract (maximum 150 words) does not contain subheadings.

English  abstract

The components of this section are like the Persian abstract and should include the following sections: Background, Methods, Results, Conclusion, Keywords

Extended abstract                                                 

All accepted articles have to present an extended abstract in English Language. The length of extended abstract will be a maximum of 1000 words. The sub-headings are similar to the original article and they emphasize on background and aim, the materials and methods and results of the article based on ICMJE recommendations.
Extended abstract should have the following structure:
• Background (Maximum 150 words)
• Methods (Maximum 300 words)
• Results (Maximum 400 words)
• Conclusion (Maximum 150 words)
Keywords (3 to 5 keywords)
Keywords should be collected from MeSH or Farsi version of Medical Subject Headings.
It is not obligatory to include extended abstract for all submission, the authors is asked to provide submitted manuscripts need to provide an extended abstract if it is accepted.

key words

 Three to ten  keywords should be selected from the list of MESH  and should be written in alphabetical order

Introduction

This should summarize the purpose and the rationale for the study. It should neither review the subject extensively nor should it have data or conclusions of the study. The practical points of the article are also given in the introduction.

 Materials and methods:

The methods section should describe in adequate detail the experimental subjects, their important characteristics, and the methods, apparatus, and procedures used so that other researchers can reproduce the experiment.
When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2008. If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. When reporting experiments on animals, authors should indicate whether the institutional and national guide for the care and use of laboratory animals was followed.
The methods section must indicate that the protocol was reviewed by the appropriate institutional review body and that each subject in the project signed a detailed informed consent form.
If an apparatus is used, its manufacturer’s name and address should be given in parenthesis. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer program used. Data collecting system needs to be clearly stated.

Results

It must be presented in the form of text, tables and illustrations by the order of appearance. The contents of the tables should not be all repeated in the text. The captions of the tables need to be placed above and the captions for the figures should be placed below. The number of figures and tables should not exceed 6. In this section, only the findings of the study can be stated. Avoid presenting introduction, literature review, discussion,… in this section.

Discussion

New and possible findings of the study should be emphasized, as well as any conclusions that can be drawn. The discussion should compare the present data to previous findings. Limitations of the experimental methods should be indicated, as should implications for future research. New hypotheses and clinical recommendations need to be appropriate and clearly identified. Recommendations, particularly clinical ones, may be included when appropriate.

Conclusion

Finally, it must clearly end with conclusions and recommendations.

Acknowledgment

All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. Declaring the technical help provided by third parties such as editing centers regarding translating or writing assistance is obligatory. The authors must get permission for the above mentioned for acknowledgement section. For more information regarding authorship criteria and acknowledgments, please visit editorial policy.
If the submitted manuscript is the result of an approved research project in universities or research centers, project code or dissertation number needs to be declared at the end of the manuscript.

Ethical consideration

All the studies which are conducted based on experimental researches on human samples need to have informed consent and the confirmation of local ethics committee. The researchers who do not have access to an official ethics committee should follow the principles in the Helsinki Declaration. Written informed consent should be obtained from all of the participants in the study and (in case of minors) from their parents or legal guardians.

Financial resources

Authors should list all the financial resources used for the research. The role of the financial source in the design of the study, collection, analysis and interpretation of data as well as in the writing of the article should be announced

Conflicts of interests

the authors need to declare all their funding sources and conflicts of interests including receiving fees, reward or participating in any organization that may gain or lose benefit from publishing your manuscript. Declaring the above will not lead to rejecting the submitted manuscript but the journal needs to be aware about them. (Where authors have no competing interests, the statement should read “The author(s) declare(s) that this work is the result of an independent study and has no competing interests with organizations or individuals.” For more information regarding conflicts of interests, please visit editorial policy.

Participation of authors

In the Writers' Contribution section, authors should explain the contribution of each co-author in conceptualizing, designing the work, collecting, analyzing or interpreting the data, drafting or reviewing it in terms of intellectual content.

References

All the references must be written in English. At the end of the non-English references, the original language of the reference must be mentioned. An example: [In Persian]. References must be numbered by the order of appearance in-text. Use Arabic numerals inside parentheses to cite a reference.
Use hyphen (-) if references are used sequentially, otherwise use comma (,). References within tables and figures are used based on which item is cited first in-text.
To cite in-text, use Endnote style of Medical Journal of Tabriz University of Medical Sciences journal 

Typing font

For Persian; title: Yaghout 14 (Bold); name(s) and affiliation(s) of the author(s): Yaghout 10; title of the sections (abstract, introduction, materials and methods, results, discussion, conclusion, ethical considerations, conflicts of interests, acknowledgements, references): Yaghout 14 (Bold); abstract: Lotus 11; sections within the abstract (background and objectives, materials and methods, results, discussion, conclusion, keywords): Yaghout 11(Bold); body of the manuscript: Lotus 12
For English: title: Times New Roman 14 (Bold); name(s) and affiliation(s) of the author(s): Times New Roman 10 (Bold); title of the sections (abstract, introduction, materials and methods, results, discussion, conclusion, ethical considerations, conflicts of interests, acknowledgements, references): Times New Roman 10 (Bold); body of the manuscript: Times New Roman 10

Symbols and abbreviations

Use only standard abbreviations. Avoid using them in the title and abstract. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement. Avoid using abbreviations in the abstract and title.

Preparing the manuscript

  • The acceptable word processor file format for the manuscript document is Microsoft Word 2010 or 2013 (DOC, DOCX).
  • Write the manuscript in concise American English.
  • Use double line spacing.
  • Use headings as necessary.
  • Do not include line and page numbering (this will be added automatically during conversion to PDF).
  • Use SI units: Please ensure that all special characters used are embedded in the text, otherwise they will be lost during conversion to PDF. Do not use page breaks in your manuscript.

Preparing formulas or equations

  • Equations should be typed in MathType (Download the software from http://www.dessci.com/en/products/mathtype/).
  • Graphical objects should not be used as formulas.
  • Make sure that your equations are editable.
  • If you have already composed your paper in Microsoft Word and used its built-in equation editing tool, the equations will become unusable during the layout and galley production. The production editor may ask you to re-key your equations using MathType after the editorial acceptance.
  • Long equations should be set off from the text and numbered sequentially. You may refer to the equations in next references in the text by their number (e.g., "Equation 1" or "Equations 2 and 3").
  • If using many equations or schemes is unavoidable, they can be collected in a table of equations and be shot as a framed figure to avoid typesetting errors.

Preparing references

Any in press articles cited within the references and necessary for the reviewers' assessment of the manuscript should be made available if requested by the editorial office. All web links and URLs should be given a reference number and included in the reference list rather than within the text of the manuscript. Published conference abstracts, numbered patents and preprints on recognized servers may be included in reference lists, but text, grant details and acknowledgements may not. Authors are responsible for obtaining permission to quote personal communications and unpublished data from the cited colleagues. Authors are responsible for the accuracy of cited references and these should be checked before submitting.
When citing references in the submission, the authors are required to follow the formatting and style of the journal.

Preparing figures

  • Figures must be cited within the main text in numerical order (for example “Figure 1” or “Figures 2 and 3”).
  • Figures must be submitted as separate files, and NOT embedded in the main manuscript file.
  • A legend for each figure should be provided during submission. The figures and the legends will be appended to the automatically generated submission PDF proof at the end of the submission process.
  • Multi-panel figures (with labeled parts as a, b, c, d, etc.) must be combined and uploaded as one file.
  • Histograms should be prepared in a simple, two-dimensional format, with no background grid.
  • Make sure that any specific patient/hospital details are removed or blacked out (for example, X-rays, MRI scans, etc.).
  • If photographs of patients are used, they should not be identifiable.
  • Original data from which the images were prepared should be available, as the editors may request to see these data (for example, Office, SPSS and other line art images).
  • Avoid using the touch-up tools, such as cloning and healing tools in Photoshop, or any feature that deliberately obscures manipulations.
  • In order to publish all figures as open access, authors must have permission from the rights holder if they wish to include images that have been published elsewhere in non-open-access journals. Graphics downloaded from Web pages should not be used unless the author has a right to re-publish those as open access. The original source and the permission should be indicated in the figure legend, and a citation should be included in the reference list.
  • All submitted figures must be of high quality; that is, resolutions of at least 300 dpi for color figures, 600 dpi for grayscales, and 1200 dpi for line arts. The following file types are acceptable for figures:
    •        EPS (suitable for diagrams and/or images)
    •        PDF (suitable for diagrams and/or images)
    •        Microsoft Word (suitable for diagrams and/or images, figures must be a single page)
    •        Microsoft PowerPoint (suitable for diagrams and/or images, figures must be a single page)
    •        TIFF (suitable for images)
    •        JPEG (suitable for photographic images, less suitable for graphical images)
    To ensure maximum quality of figures during production and publication of the article, please consider the instructions below.
    •        When exporting graphs, diagrams, or line art from any software that you use, EPS and PDF are preferred over TIFF. If possible, PDF files should be preferred, as they are usually more compact than EPS files.
    •        For vector drawing, please supply the original EPS or PDF file versions of artwork.
    •        Graphs, diagrams, or line arts prepared in Microsoft Word or PowerPoint may be submitted as a figure. The submitted file may only contain a single page or slide, with dimensions of the page or slide set to the intended figure dimensions, with no extra blank space all around.
    •        Photographs, histological slides, radiographs, etc. should be submitted as JPEG or TIFF files.
    •        Microsoft Word or PowerPoint should NOT be used to insert labels, arrows, and other marks on photographs, histological slides, radiographs, etc. as the quality of the figures may deteriorate in the process. Instead, use specialized software for image editing such as Adobe Photoshop to produce a high-quality JPEG or TIFF file.
    •        TIFF files should be saved with LZW compression, which is lossless (decreases file size without decreasing quality) in order to minimize upload time.

Preparing tables

Tables must be cited within the main text in numerical order (for example, “Table 1” or “Tables 2 and 3”).

•        Tables should be cell-based and created in Microsoft Word with the Tables tool with real rows and columns and not aligned with tabs, returns, or spaces.
•        Tables exported from other software as non-editable images are not acceptable.
•        Please make sure the table direction is set “left-to-right.”
•        Tables should be presented in vertical orientation, and upright on the page.
•        Tables should be presented in vertical orientation, and upright on the page.
•        A concise title should be provided and inserted before each table.
•        All columns should carry concise headings describing the data therein.
•        Tables should be plain with no colors, shading, or graphics.
•        Tables should not contain inserted text boxes, tables within tables, or cells within cells.
•        Multi-part tables with varying numbers of columns or multiple footnotes should be organized as separate tables.
•        Commas should not be used to indicate numerical values.
•        Symbols and abbreviations should be defined immediately below the table, followed by essential brief description.
•        If a table or any data therein have been previously published, the footnote to the table must give full credit to the original source.
•        Larger datasets or tables too wide for A4 or Letter landscape page can be uploaded as additional files. Tabular data provided as additional files can be uploaded as an Excel spreadsheet (XLS) or comma separated values (CSV). Please use the standard file extensions.
The number of the tables and histograms should be in accordance with the size of the manuscript. Tables, histograms and figures must be located at the end of the manuscript following references along with numbers and full description.

Preparing additional files

When guidelines of the submission allows for the inclusion of additional files, please follow the instructions below.
•        Additional files must be cited within the main text in numerical order (for example, “Additional file 1” or “Additional files 2 and 3”).
•        Datasets, large tables, movies, or other information can be submitted as additional files. Results that would otherwise be indicated as “data not shown” should also be included as additional files. Please make sure not to include any individual participant details.
•        Each additional file must be submitted separately. A short title for each file should be provided during submission.

Providing the required information

The authors should have the required information below ready upon submission. The manuscript should not include this information to ensure a blind peer-review. Please see our editorial policies for more information regarding peer review policy. The supporting information will be reviewed by the editor.

Ethics approval and consent to participate 

Authors of submissions reporting studies involving human participants, human data, or human tissues are required to provide the following information:
 * A statement on ethics approval and consent (even where the need for approval was waived).
* The name of the ethics committee that approved the study and the committee’s reference number if appropriate.
Submissions reporting studiesinvolving animals must include a statement on ethics approval.
Please see our editorial policies for more information.
If the submission does not report on or involve the use of any animals or human data or tissues, please state “Not applicable” in this section.

Finalizing the submitted article

Before completing the process, the author submitting the article should check the proof of the submitted article (PDF) which is generated automatically. Confirmation of the submitted article can be shared with co-authors for final review and approval. The author who submitted the article can go back and correct any section he deems necessary, re-check the article approval, and then submit the article using the "Submit" button.

Revising the submission 

Any subsequent revisions to the submission upon request from the editor will have to follow the same guidelines presented here.
Upon submitting a revised submission, the authors will be guided to provide a re-submission letter, attaching the revision details, based on the comments provided by the editor. The attached revision details should not include author information to ensure blind peer review.

Consent to publish

If the submission contains any individual person’s data in any form, consent to publish must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent to publish. The authors may use their institutional consent form. The form is not to be sent on submission, but we may request to see a copy at any stage (including after publication).
Please see our editorial policies for more information.
If the submission does not contain any individual person’s data, please state “Not applicable” in this section.